Project Coordinator, Capital Initiatives

POSITION PURPOSE: 

The Planning, Policy & Stakeholder Engagement team within the Growth & Strategy department supports TPA in pricing and revenue management, real estate activities & capital initiatives, policy development and stakeholder engagement & communications.

As part of delivering on TPA’s Capital Plan, the team helps to unlock capital project delivery with approval and coordination support for real estate and construction related activities, including repairs, modernization and opening of new Green P parking facilities.

Reporting to the Associate Director, Policy Development & Stakeholder Engagement, and working closely with the TPA’s Parking Infrastructure and Asset Management team, this role is responsible for coordinating various real estate matters, including commercial agreements (licenses, MOUs, etc.) and securing approvals, undertaking stakeholder coordination and preparing various documents, communications, and reports.

MAJOR RESPONSIBILITIES:

Stakeholder & Partnership Engagement

• Drafts commercial agreements with stakeholders and third parties with legal support, to enable the delivery of capital projects.
• In partnership with operational staff, supports the delivery of capital projects by acting as the point person for engaging stakeholders, as assigned.
• Represents the TPA as necessary for securing the required approvals for the delivery of assigned capital projects.
• Obtains input and requirements from other TPA departments, external vendors and City divisions for the delivery of assigned capital projects.
• Plans and conducts outreach, engagement and communication with relevant parties (including local stakeholders) to inform of capital projects. 
• Monitors the delivery of capital projects through regular meetings, collaboration and coordination with the Parking Infrastructure and Asset Management team, ensuring compliance with agreement documents and approvals.
• Maintains working relationships with other City divisions to ensure effective partnerships within the City of Toronto.

Capital Oversight

• Participates in the public tender process for consultants, contractors and other external resources for assigned capital projects.
• Participates in reviews and interpretations of agreements to ensure compliance.
• Maintains an awareness of other capital projects occurring in the City and ensures that there are no capital coordination conflicts.
• Conducts field work and site visits to monitor projects, as required.

Financial Analysis & Reporting 

• Prepares and evaluates financial pro formas to advance TPA capital activities.
• Prepares project costs estimates and participates in the preparation of the annual budget.
• Assists in the analysis of forecasts for revenues and utilization at TPA facilities.
• Ensures that TPA databases are complete and up to date.
• Monitors and evaluates performance on various metrics, including reporting of benchmarks and KPIs.
• Performs other duties as assigned, in accordance with department objectives.

QUALIFICATIONS, EDUCATION & EXPERIENCE: 

• Post-Secondary education in a related discipline including Urban Planning, Environmental Studies, Architectural or Engineering Sciences or equivalent combination of education and experience.
• Minimum of 3 years of related experience in supporting capital projects, including facilitating planning approvals, undertaking contract administration, or related experience.
• Strong public relations, stakeholder management and presentation skills and able to effectively deal with other staff, developers, agencies and the public.
• Experience interpreting legal agreements, including real estate transactions and construction contracts. 
• Experience reading and interpreting plans of survey and architectural drawings. 
• Ability to interpret land-use zoning by-laws, regulations and policies to apply to TPA operations.
• Knowledge of financial pro forma preparation as it applies to capital investment decisions.
• Willingness to complete training in areas such as computer applications, financial analysis, statistical analysis, and traffic/transportation planning as they relate to the job.

SKILLS:

• Excellent communication, presentation, collaboration and influencing skills across internal and external stakeholder relationships. Ability to be persuasive, motivational, and persistent as needed.
• Demonstrated time management skills, organizational skills, ability to work independently and as part of a team, are essential to this position.
• Strong problem-solving skills and the ability to identify concerns, gauge gaps and recommend an optimal approach.
• Ability to deal with ambiguity and manage competing priorities.
• Customer-centric approach.
• Strong commitment to the organization’s Core Values and cultural change.
• Strong knowledge of all MS Office software programs and demonstrated ability to learn and understand other computer software applications including business intelligence (PowerBI).
• Sound knowledge of procurement processes and contract management

About the Toronto Parking Authority

Toronto Parking Authority (TPA) is the largest municipal parking operator in North America, third largest bike share operator and largest operator of municipally owned EV charging in Canada. At the Toronto Parking Authority, we aspire to create a seamless customer experience that delivers on choice, ease, and speed through the City. We are proud to be a major strategic asset for the City in supporting Toronto’s Mobility goals. Our advancements, such as enhancements to the Green P app, the expansion of Bike Share Toronto and establishment of a new systems operating centre reflect our commitment to innovation and service excellence.

Join us in Driving (and Riding and Charging) Last Mile Mobility

We recognize that our people are how we make this happen. It’s why we have a company culture that values safety, respect and integrity. We strive to be a great place to work: As an employee, you’ll experience professional and organizational growth within a collaborative environment where all our efforts are aligned: to deliver on our vision to become the world’s best provider of sustainable parking, bike share and last mile mobility.

Come and experience what it’s like to work at TPA, where our Rules of the Road guide us: We will win and celebrate as a team; We are passionate about our customers and stakeholders; We will set targets, keep score and win; We will act with a sense of urgency; and We will be respectful, courteous, and accountable.

We are growing. We are mobility. We are TPA.

About the Application Process

As employees we all share in maintaining a safe environment for customers and visitors and a safe work environment for TPA employees. This environment always promotes and exemplifies our Core Values of Safety Always, Respect and Value Differences, and Act with Integrity.

TPA is committed to equity, diversity, anti-racism and inclusion in the delivery of its services and workplaces. TPA is committed to fostering a diverse workforce that is representative of the community it serves at all levels of the organization, and supports an inclusive environment. TPA welcomes applications from members of groups with historical or current barriers to equity, including but not limited to Black and racialized groups, women, Indigenous peoples, persons with disabilities, people from the LGBTQ(IA2S+) community, and others with the skills and knowledge to productively engage with diverse communities. We seek to maintain our commitment to excellence and recognize that increasing the diversity of our employees supports this objective. We are dedicated to equal opportunity.

TPA encourages applications from all qualified applicants and is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources.

TPA has an Employment of Relatives Policy which controls relatives of current employees from being hired, assigned, transferred or promoted into positions where there is a conflict of interest due to relationship. Should you be selected for an interview, you will be asked to disclose the name, relationship and position of any relative who is a current TPA employee.

We thank all applicants; however, only those selected for an interview will be contacted.